EOI – Parrtjima Creative & Operational Partner

Northern Territory Major Events Company (NTMEC) seeks expressions of interest from a Creative and Operational Partner to produce and present Parrtjima – A Festival in Light.

Parrtjima is the only authentic first nations festival of its kind, showcasing the oldest continuous cultures on earth through the newest technology – all on a 300-million-year-old natural canvas in the Red Centre. Parrtjima celebrates the ways in which artists can evolve and experiment with different styles and materials, while staying true to the ancient philosophy of connection and country.

Set against the backdrop of the Macdonnell ranges, Parrtjima is held on Mparntwe (Alice Springs). Mparntwe is connected to the estates of Antulye and Irlpme, as well as a network of custodians who hold rights and responsibilities for these areas. A group of which guide and help create Parrtjima. Together they invite visitors to come and experience Parrtjima, and gain a deeper understanding of, and connection to, country and Arrernte culture.

Held across two event precincts over 10 nights, the free event includes incredible artwork and light installations alongside a 10-night public program of interactive workshops, music, films and talks.

NTMEC is seeking a supplier to provide a turnkey solution to all aspects of the design and delivery of the Event. Interested suppliers should demonstrate capacity across the five keys areas outlined below.

1. CREATIVE CONCEPT

The creative concept for the Project is to create an authentic, indigenous inspired light and sound festival for the Northern Territory. The contemporary light spectacular is a journey, through which you experience greater Alice Springs, the stories, culture and artistry that are at its soul.

Interested suppliers should demonstrate previous experience working with light and sound on a large scale. Suitable suppliers will have previous experience producing large scale visual and audio shows outside of established venues. Examples of previous work and links to respective websites would be of advantage.

2. TECHNICAL CAPACITY

Parrtjima will respectfully celebrate the vibrant Aboriginal arts and culture by inspiring audiences and bringing together communities through world-class artistic light experiences

The interested supplier will demonstrate previous experience in presenting “world class” light experiences. Links to comparable projects undertaken by the supplier will be advantageous. The interested supplier should demonstrate an understanding of the technology required to undertake projects of this scale and show references to this technology in comparable projects.

3. CULTURAL UNDERSTANDING AND EXPERIENCE

The successful supplier will ensure collaboration with traditional land owners and local indigenous artists.

Local community engagement and capacity building and the development of critical skills of local people via either paid or volunteer involvement in the project is a key performance indicator of Parrtjima.

Interested suppliers should demonstrate relevant experience in collaborative projects. A demonstrated understanding of indigenous art and artists is advantageous. Where this experience is not present, the interested supplier should demonstrate relatable experience. The successful supplier will engage directly with the Parrtjima Reference Group, local and interstate artists, Art Centres and various other individuals and groups with an interest in the Project. The interested supplier should demonstrate previous experience in individual and group consultation with a focus on positive event outcomes as a result of collaboration.

4. OPERATIONAL CAPACITY

  • Support NTMEC with the management of operational stakeholders, including but limited to presenting at scheduled stakeholder meetings
  • Obtain all agreements, licences and approvals required, including artists,
  • Subcontract and engage with local service providers when possible
  • Manage and contract all suppliers and third parties
  • Source, contract and induct all required personnel and ensure they have appropriate qualifications, using processes agreed with NTMEC
  • Undertake and implement a risk management strategy, necessary insurances and contingency planning
  • Develop and execute the production and operational plans for the Festival,
  • Meet timeframes agreed with NTMEC
  • Operate the event site/s throughout the festival
  • Operate to industry norms the management of an appropriately resourced Event Control.

Interested suppliers should demonstrate previous experience meeting operational requirements as detailed above. Examples of events operated to similar standards and detail around scope, scale and staffing levels would be an advantage.

5. SAFETY

NTMEC is committed to complying with its obligations under the Work Health and Safety (National Uniform Legislation) Act and ensuring, so far as reasonably practicable, the health and safety of all workers and other persons who may be affected by its business or undertakings.

NTMEC are committed to continually enhancing a culture of health and safety within NTMEC and across its delivery partners for the events that it hosts or supports.

The interested supplier should demonstrate experience and understanding in WHS, Risk Management, Document Management, Site Management and Readiness. The interested supplier will submit information relating to their safety culture and processes. Examples of previous documents may be submitted to show capability.

IMPORTANT DETAILS

a) Non binding

This document is designed to seek Expressions of Interest from capable suppliers with an interest in presenting Parrtjima – A Festival in Light. Interested suppliers who demonstrate capacity against the EOI will be invited to continue to Tender Phase.

 

b) Event Dates

Parrtjima – A Festival in Light will be held in April 2020

 

c) Budget

Based on a two year arrangement, presenting two precincts, the total project value will be between 2.5 and 3 Million (AUD) per event. This will be negotiated during the contract phase of the agreement and will be dependent on scale and quality of presented installations.

 

d) Questions

For more information regarding this Expression of Interest please contact:

Jati Wixted
Chief of Operations
Northern Territory Major Events Company

Email: jati.wixted@nt.gov.au

 

e) Submission

Expressions of interest are due by Friday 31 May 2019. Please forward submission electronically to:

Tim Watsford
General Manager
Northern Territory Major Events Company

Email: tim.watsford@nt.gov.au